Import and Export compliance:

• Capture and archive import / export information from freight forwarders and customs agents
  • Completeness check to ensure all that documentation is received for all orders entering and leaving the UK and Ireland
  • Relevant shipping documents related to goods such as bills of lading, invoice and customs entries held on file together so that they can be retrieved quickly if required.
  • Internal records used to confirm the customs status of goods
  • All key documentation (invoices, customs entries, bills of lading, and duty deferment summary statements ) related to import, storage, processing and re-export of products will be held on file for 7 years. Held in a logical manner that allows easy checking and simple access when required.
• Match export info against invoices
  • Product identifiers (SKUs) to be used in conjunction with commodity codes to assist with monitoring
  • Use a combination of physical documents and IT records to monitor goods held within suspensive regimes.
  • Shipments can be tracked by purchase order number & the products on a PO number can be tracked by SKU
  • Access to specialist customs warehouse systems to track goods held under suspensive regimes
  • If errors or gaps are identified, the freight forwarder should be contacted to request amendment.
• Ensure that the correct duties and rates have been applied for imports
  • A system of monitoring and checking to be used to ensure the accuracy of declarations
  • Use a periodic samples based checking procedure to check the accuracy of commercial invoices, import declarations and freight forwarder invoices
  • In particular key details such as commodity codes, values, customs procedure codes and tax calculations
  • Liaise with accounts payable, accounts receivable ,UK tax manager and global procurement to raise any discrepancies
  • Complete monthly sample checking activities to ensure accuracy of commercial invoices and other export documentation.
  • Support queries from HMRC and provide relevant documentation on a timely basis
• Warehouses Processes
  • Ensure all warehouses are creating the required Export documentation and support any questions for all parties. Also, track and support and training requirements for the site teams
  • Be the escalation contact for all warehouse import and export processes (Inc. Heat Treated Pallets).
• Products of Animal Origin (POAO)
  • Ensure all warehouses are creating the required POAO documentation and support any questions for all parties. Also, track and support and training requirements for the site teams
  • Be the UK escalation contact point for the POAO process.
• Lanes Map
  • Ensure the lanes map for all import and export is completed accurately and communicated in a timely way to all sites. Be the UK escalation contact point for the process.

Global Control Standards (GCS) compliance:

• Ensure the correct processes are followed to as per PepsiCo Sector Control Policy
• Support the Risk Assessment, Process Narrative requirements through the year
• Support the Inventory Stock Count processes for all assigned activities (Manufacturing, Warehousing etc.)
• Set-up planning processes for End of Year Inventory Stock Counts
• Provide cover Line Manager and tasks when not in the office

Pallet Management:

• Ensure the correct processes are followed to as per PepsiCo Contracts with the Pallet Providers
• Drive CI agenda for the pallet process and transportation agenda , link in with all key stakeholders internally and externally.
• Ensure all financial processes are completed as required Monthly and Yearly.
• Support the Inventory Stock Count processes for all assigned activities (Manufacturing, Warehousing etc.)
• Provide cover Line Manager and tasks when not in the office as SME for the process

Inbound Delivery

• Ensure the correct processes are followed to as per PepsiCo Contracts with the Pallet Providers
• Drive CI agenda for the pallet process and transportation agenda , link in with all key stakeholders internally and externally.
• Provide cover IBD Co-ordinator when not in the office as well as being the escalation contact for the business.

• Strong collaboration, communication skills inspiring trust through various partners to achieve objective of role.
• A process mindset with good organisation skills on short-term to long-term activities
• Strong Excel skills as well as very good skills on all other main Microsoft Packages (Word/PowerPoint). Able to adapt or have very good working knowledge of the various PepsiCo/SAP systems
• Strong Attention to detail and target driven
• Ability to cut through issues, identify route cause, generate solutions to eliminate future occurrences

Differentiating competencies required:

• Strong, confident self-starter, capable of working on various priorities at the same time and organizing own actions and workload without the structure of day-to-day routine tasks.
• Capable of flexing through busy periods to support on other tasks when required.
• Able to work with some direction from Manager, but happy to drive day-to-day without supervision.