PA/Office Manager

Location
London
Salary
£30k - 35k per year
Posted
11 Dec 2018
Closes
08 Jan 2019
Ref
CD- 24633
Contact
Chloe Dalton
Business Sector
Food & Drink
Hours
Full Time
Contract Type
Permanent

Job Type: Office Manager
Salary: £30,000 -£35,000 depending on experience  
Location: London
Sector/Industry: FMCG

Job Reference: CD- 24639

An exciting opportunity to join and gain experience within a fast-growing multinational premium spirits business. This is a full-time, permanent position which will be based at the Central London office. The main purpose of the role is to manage and deliver all legal, office and support activities, resources and events in a manner that promotes the organisation.

Responsibilities:

  • Work with the senior managers and all of their team members who may work in and/or visit the London office, to create and maintain an impressive and conducive work environment
  • Assisting General Counsel with Legal & Compliance requirement including: annual group insurance negotiations, drafting of legal documentation of forms etc
  • Ensure that visitors are professionally and warmly received and impressed by the London office environment and condition. Manage meeting room bookings, liaise with team members.
  • Manage activities, conferences and events that may take place in the London office and/or in nearby locations off-site or for the group, such as staff parties, client visits etc
  • Implement and execute efficient and effective office support administrative procedures
  • Provide Executive Assistant support to the Chairman, Group General Counsel and MD, including complex diary management, travel and accommodation, meetings in the office and outside as well as client dinners. Processing corporate card and cash expenses each month. Work closely with the CEO’s PA on diary management and monthly executive meetings.
  • Liaise with IT team to ensure smooth running of telephone and IT systems.
  • Control of London office budget and regular interaction with finance.
  • Supplier management, including finding cost savings or improvement in process. Ordering office supplies and consumables via approved suppliers.     
  • On-boarding new starters including ordering IT equipment, assigning desk, welcome pack and induction.
  • Responsibility for office Health & Safety including First Aid and Fire Marshal roles.

Person Specification:

  • Must have Personal/Executive Assistant experience
  • You are the face of the office so need to be passionate, engaging and a self-starter
  • An entrepreneurial and can-do attitude to ensure you succeed in a fast-paced environment
  • Personable and confident
  • Attention to detail and resilience is vital to succeed within the role

To apply, please send a copy of your CV and a covering letter to chloe.dalton@advocate-group.co.uk or, alternatively, submit your application via the link below.

To contact directly call Chloe Dalton on 0161 639 0080

Whilst we will always endeavour to respond to you, due to the high levels of applications we receive this isn’t always possible. If you are not contacted within 3 working days, you have unfortunately not been shortlisted for this role.

Please note The Advocate Group is acting as an employment agency & business.

At The Advocate Group, our core values have been built around the importance of transparency, innovation, passion and collaboration. As such, we are committed to open communication and the protection of your privacy. We have updated our policies in line with new General Data Protection Regulation laws to make it easier for you to understand how we collect, store and handle your data – These can be viewed on our website via our privacy policy. Please note The Advocate Group is acting as an employment agency & business.

Similar jobs

Similar jobs