Payroll Services Assistant
- Employer
- Brakes Group
- Location
- Ashford
- Salary
- Competitive
- Closing date
- 19 Jun 2017
View more
- Business Sector
- Food & Drink
- Contract Type
- Permanent
- Hours
- Full Time
- Function
- Finance, Human Resources
JOB PROFILE: Payroll Services Assistant
Purpose Statement
Compile Payroll data by maintaining payroll records, in order to correctly pay employees. Support allocated business areas with regular tasks and ad-hoc requests as well as process 2 companywide tasks (i.e. expenses, mileage, benefits in kind, control accounts etc.). Ensure contractual and statutory obligations are adhered to.
Key Accountabilities & Responsibilities
- Key point of contact for allocated business areas: employees’ and managers’ queries and requests; maintaining SAP records
- Download weekly attendance and payments from e-vista mini apps and additional payments (DDPP, bonus) from spreadsheets
- Update employee payroll records by recording: leavers pay, P46, P45, court orders, ad-hoc payments and absences, etc.
- Download tax codes and student loans from HMRC site
- Simulate pay changes and correct errors
- Check holiday pay, statutory sick pay and other payments/deductions, including non-taxable payments
- Process BACS and Chaps payments (direct submitter)
- Run end to end monthly payroll including Pension Auto-enrolment; BACS payments to employees and third parties; PCR; RTI submissions to HMRC; Finance posting and reports to internal functions and 3rd party benefits providers
- Prepare and issue payslips
- Knowledge and processing of benefits in kind and salary sacrifice
- Understanding and up to date legislative knowledge of PAYE, NIC and Tax Codes
- Support Year End processes including tax code uplifts and P11D’s
- Reconcile financial control accounts and submit balance sheet reconciliations to finance
- Process accurate regular and ad-hoc payroll reports for managers, HRBP’s and 3rd parties
- Ownership of 2 companywide processes like Expenses, Mileage, Benefits in Kind, National Statistics, etc
- Support projects and keep process documentation up to date
Competencies/Leadership Themes
- Excellent communication skills (verbal and written) with all levels, i.e. internal/external customers
- Customer centric
- Calm and confident approach
- Confidentiality
- Ability to work independently and as part of a team
- Mature and sympathetic attitude
- Ability to manage expectations of key stakeholders
- Constantly looking to improve processes
- Ability to use own judgment in non-standard queries and requests
Performance Indicators
Timely completion of weekly tasks (absence and payments download; tax codes and student loans download; BACS advance run)
Queries resolution as per current service agreement
Knowledge, Skills, Experience
- Specialist Payroll experience
- Strong computer literacy, advanced Excel user
- Well organised and systematic approach
- Ability to manage multiple projects and priorities
- Experience of computerised payroll systems and a working knowledge of current payroll legislat
Get job alerts
Create a job alert and receive personalised job recommendations straight to your inbox.
Create alert